Privacy notice for The Leslie Sell Charitable Trust

The Leslie Sell Charitable Trust takes your privacy very seriously.

The Secretary of the Trust is the data controller who exercises control over the processing and protection of your data.  The Secretary determines the purpose for which data is processed. The Trust Administrator is the data processor and processes data on behalf of the data controller.

This privacy notice explains how The Leslie Sell Charitable Trust will use any personal information we collect about you when you apply to the Trust for a grant.

 

What information do we collect about you?

To apply for a grant, we ask you to complete an application form whether you are making an application for yourself or on behalf of a group.  The form is available on our website and is the only means by which you can apply for a grant.

We ask you to complete this form and to send it to the Trust together with any other information that might assist the trustees in assessing the merit of your application.  So the Trust collects personal information you agree to share with us voluntarily to prove that you are eligible for a grant.

The information we hold about you includes the following:

Name and address, date of birth, phone number, e-mail address, scout or guide group, purpose of your grant application, names of others who are also involved.

We do not capture IP addresses and we do not track who views our website.

 

How will we use the information about you?

If you complete an application form, the information you provide will be used to enable you or the group you represent to be considered for a grant.  We will only use the information for this purpose.  The information we collect is taken from the application forms and supporting documents and checked by our administrator for completeness.  The details are summarised and the applications and summaries are reviewed by a Trustee.  Based on this, the Trustee will make a recommendation for a grant.

We will not use your personal information for any reason other than to determine the merits of your grant application.

We will not share the personal information we hold with any external organisation for marketing purposes.  The Trust’s accounting records are audited annually and from time to time, it may be possible that a member of this team might review your details.  However, this review will take place solely in connection with their audit.

We will ensure that all personal information is kept securely.

 

Website

We use generic photographs on our website provided by The Guide and Scout Associations.  From time to time, we might ask an individual or a group permission to give details of their application on our website.  This allows us to refresh the website and keep it current.  We will always ask specific permission for this.

 

How long will we keep this information?

We will securely destroy this personal information and the summaries provided to the Trustees three years after you have provided it.

 

Individuals’ Rights

You have the right to ask for your details to be deleted, destroyed or returned to you at any time.

 

How to contact us

Please contact us if you have any questions about our Data Protection Policy or concerns about how we handle your information.  Please email admin@iplltd.co.uk or write to us at

8-10 Upper Marlborough Road, St Albans, Herts AL1 3UR.

You also have the right to complain if you are unhappy with how we process your personal information and the contact details are the same as above.